Acceptable Use of Technology Policy
Adopted: 2/23/2021
Revised: 10/28/25
Governance: Board of Trustees
Responsible Executive Authority: Chief Information Officer
Overview
Atlantic Cape Community College is committed to protecting its employees, partners, and the college from illegal or damaging actions by individuals, either knowingly or unknowingly.
Internet/Intranet/Extranet/Artificial Intelligence -related systems, including but not limited to computer equipment, software, cloud systems and applications, operating systems, storage media, network accounts providing electronic mail, WWW browsing, and FTP, are the property of Atlantic Cape Community College. These systems are to be used for business purposes in serving the interests of the college.
Effective security is a team effort involving the participation and support of every Atlantic Cape Community College employee and student who deals with information and/or information systems. It is the responsibility of every user to know these guidelines and to conduct their activities accordingly.
Purpose
The purpose of this policy is to outline the Acceptable Use of Technology at Atlantic Cape Community College and the guidelines and rules in place to protect the College and associated staff, faculty and students. Inappropriate use of technology within cloud applications, artificial intelligence applications or on-premises systems, exposes Atlantic Cape Community College to security risks such as malware, viruses, data loss, loss of reputation, and legal issues.
Scope
This policy applies to the use of Atlantic Cape Community College data, applications, hardware, software and network resources to conduct business or interact with internal networks and business systems, whether owned or leased by Atlantic Cape Community College, the employee, or a third party. All employees, students, contractors, consultants, temporary, and other workers at Atlantic Cape Community College are responsible for exercising good judgment regarding appropriate use of information, electronic devices, and network resources in accordance with Atlantic Cape Community College policies and standards, and local laws and regulation.
This policy applies to employees, students, contractors, consultants, temporaries, and others at Atlantic Cape Community College, including all personnel affiliated with third parties. Additionally, this policy applies to all Atlantic Cape Community College staff, faculty, students, vendors, contractors and partners who use or deploy AI technologies as part of their work with or on behalf of Atlantic Cape Community College. Vendors, Contractors, and Partners may be required to provide their own AI policy for review and certification of compliance with Atlantic Cape’s AI policy. The review of the third-party AI policy will be done by Atlantic Cape’s Chief Information Officer in collaboration with the Chief Financial Officer. The application and specific usage of AI by students, as it relates to academic honesty, will be guided by the Academic Integrity Policy.
Policy Compliance
Compliance Measurement
Compliance to this policy will be verified through various methods, including but not limited to, business tool reports, internal and external audits, and feedback to the policy owner.
Non-Compliance
An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. The application and specific usage of AI by students, as it relates to academic honesty, will be guided by the Academic Integrity Policy.
Procedure No. 401.1 - Acceptable Use of Technology
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